"Quality is not an act.
It is a habit."
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Executive Assistant

Location: Cleveland, OH
Job Type: Direct Hire
Salary: $60,000.00 - $65,000.00
Degree: Equivalent Experience;
Date: 11/11/2017
Job ID: 02541044
Job Description
Executive Assistant

We are seeking an Executive Assistant to support the CEO of this well-respected organization in downtown Cleveland, Ohio. The successful candidate will work hand in hand with a diverse group of directors to provide high-quality administrative / executive assistance in this fast-paced environment. If you possess the following qualities, please read on:
  • Organized
  • Intelligent
  • Self-directed / motivated (very important)
  • Responsible
  • Solutions oriented
  • Career minded
Job Description
The Executive Assistant’s main duties include scheduling meetings, coordinating travel, organizing daily calendars and acting as a confidential liaison between the CEO, executive team, program directors and boards of directors. To be successful in this role, you should be proactive in anticipating the CEO’s needs, meet deadlines and communicate effectively. The ideal candidate will have had previous experience as an Executive Assistant and is familiar with office management technologies.
Ultimately, you should be able to anticipate, identify and address the needs of the CEO without waiting for direction. The CEO also sits on four to six boards.

Responsibilities Include:
  • Manage meetings and interactions
  • Schedule appointments and events
  • Act as point of contact between executives, staff members and clients
  • Take minutes at board meetings
  • Work with corporate counsel
  • Manage / coordinate daily calendar
  • Plan appointments and events
  • Create reports as requested and update internal databases
  • Handle travel arrangements
  • Manage phone calls and emails
  • Respond promptly to queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Proven work experience as an Executive Assistant, Executive Administrative Assistant or similar role
  • Knowledge of office procedures
  • Solid experience with office management systems, ERPs and MS Office
  • Familiarity with online calendars and cloud systems
  • Experience using office equipment, including printers and fax machines
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • High school degree or higher; additional certifications a plus

Must be a Green Card holder or citizen.